Work with us

Alserkal is a socially responsible and forward-thinking cultural enterprise dedicated to developing sustainable models for homegrown initiatives with a commitment to nurturing alternative ideas and impactful research with regional relevance. Founded in 2007 by Emirati businessman and patron Abdelmonem Bin Eisa Alserkal, Alserkal is renowned for its ground-breaking artistic productions, experimental approach and for the creation of culturally meaningful spaces that inspire and shape communities. Alserkal has three primary areas of activity: cultivating a creative economy in Dubai and building a collaborative network of civic-cultural institutions through its renowned cultural district, Alserkal Avenue; providing advisory services to public and private sector entities; and, supporting public artist commissions, residencies, research grants and educational programmes through its non-profit, Alserkal Arts Foundation.

Alserkal has transformed the cultural landscape of Dubai and the UAE through the creation of a thriving, region-specific community of over 70 contemporary art galleries, visual and performing arts organisations, designers and entrepreneur-led businesses at Alserkal Avenue, providing an essential platform for the development of creative industries in the region.

Alserkal utilises its collective expertise in arts initiatives and cultural production, heritage creation, community building and engagement, as well as urbanism and planning for creative industries, to guide public and private sector entities in developing sustainable and responsive business models.

Essential Functions & Objectives

The Events Administrator will provide crucial support to the Events and Brand Activation team, focusing on commercial space rentals, event coordination, and administrative duties to ensure seamless operations and high-quality event execution.

This full-time position reports directly to the Events Manager

Events Commercial Clients, Partnerships & Events.

The Events Admin assists in the delivery of a strong schedule of year-round commercial activations with special partners, geared towards increasing Alserkal’s profitability.

Key Responsibilities:

• Event Coordination: Assist in managing a comprehensive schedule of events, including logistics, permit applications, and vendor coordination.

• Client Interaction: Handle inquiries and communications with clients and partners, ensuring all details are accurately recorded and communicated to relevant teams

• Documentation and Reporting: Maintain meticulous records of events, including contracts, invoices, and client communications. Ensure compliance with local regulations by obtaining necessary permits and managing legal documentation.

• Support Event Marketing and Sponsorships: Collaborate with the team to manage and update the event marketing calendar, ensuring no scheduling conflicts.

• Administrative Support: Provide administrative support during peak times, including managing correspondence, preparing meeting materials, and handling sensitive information discretely.

• Budget Management: Assist in budgeting and financial tracking, ensuring accurate record-keeping and cost management for events.

Tasks include:

• Event Commercial Clients sheet with all details on every event which is shared with the wider team

• Event sheet Caretakers Rota to be shared with HR weekly.

• Alserkal Avenue Events sheet

• Salesforce log-in leads and updates regularly

• Events inquiry sheet - front desk inquiries and calls

• Events x Marketing Clash Calendar - updated regularly.

• Log numbers agreement number.

• Sage - PRs and LPOs and GSRs

• Create wetransfer links for venues.

• Phone calls

• Support on events email during peak time

• Managing cash requests

• Booking, laborers, cleaners, security, valet, etc..

• Server document control and upkeep

• Archive and organize all contracts, invoices and client information accordingly.

• Manage and take ownership of gifting ideas, acquirement and budgeting for Special Projects’ team clients/partners.

• Server document control

• Obtaining all necessary permits and applications for Avenue Events | DTCM permit application & NOC and documents preparation

Required skills + experience

• 4 years’ experience in a fast-paced, high-volume environment in a related field

• Educated to a Bachelor’s degree level or equivalent and holding relevant professional qualifications.

• Excellent organizational and administrative skills

• Excellent budget-keeping and reporting skills

• Excellent writing and communication skills

• Excellent interpersonal skills and ability to work effectively as part of a team. Self-motivated, with the ability to work within an ambiguous constantly changing environment

Position type and expected hours of work

This is a full-time position. Days and hours of work are Monday through Friday, from 10am to 6pm. Saturdays, Sundays and overtime might be required during intense periods and/or during special projects and events.

This job description summarizes the main key responsibilities of your role but there may be other reasonable requests made and other responsibilities included from time to time.

Apply: talent@alserkal.online