Work with us

You play a key role in maintaining internal documentation, managing information systems, supporting reporting processes, and assisting leadership with coordination and scheduling.

This role requires a highly organised, detail-oriented, and proactive individual who can manage multiple priorities while maintaining accuracy, discretion, and professionalism.

Key Responsibilities

Administrative Systems & Data Management

Maintain and manage office systems, trackers, databases, and shared documentation, ensuring all information remains accurate and up to date.
Log and manage data, including new contacts and stakeholder details, within internal databases and information systems.

Manage information systems related to sponsors, exhibitors, partners, and stakeholders. Ensure structured filing, documentation, and version control across administrative records.

Executive Support

Manage the Director’s diary, meetings, and meeting requests, ensuring effective scheduling and coordination.
Prepare reports, presentations, documents, and internal correspondence as required.
Conduct basic research to support planning, reporting, and internal needs.

Coordinate team travel arrangements in line with approved budgets and company processes.

Financial & Reporting Support

Assist with updating P&L trackers and maintaining budget-related documentation. Support the preparation of internal reports and summaries.
Maintain organized financial and administrative records for reporting purposes.

General Administration

Manage shared inboxes or administrative communications where required. Support internal coordination across teams to ensure smooth information flow. Assist with ad-hoc administrative tasks as required by the Director or team.

Skills Required

• 3–5 years’ experience in an administrative, executive assistant, or a similar role.

• Strong command of spoken and written English.

• Excellent organisational and time-management skills with strong attention to detail.

• Ability to multitask and prioritise effectively in a fast-paced environment.

• Proactive, resourceful, and solution-oriented approach.

• Professional attitude with strong interpersonal and communication skills.

• High level of discretion when handling confidential information.

• Proficiency in Microsoft Office and Google Workspace (Docs, Sheets, Email).

• Ability to work independently and collaboratively within a team.

Position Type and Expected Hours of Work

This job description summarizes the main key responsibilities of your role but there may be other reasonable requests made and other responsibilities included from time to time.

This is a full-time role. Days and hours of work are Monday through Friday, from 10am to 6pm. Saturdays, Sundays and overtime might be required during intense periods and/or while preparing to deliver special projects and events.

Submit your CV to talent@alserkal.online