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The Accountant works within the Finance function, focusing on daily operational Finance requirements. The role is tasked with delivering the following key areas:

• Management of Accounts Payables. This includes preparing invoice journals and bank payment vouchers and ensuring all entries are posted correctly and executed per the approved Delegation of Authority.
• Management of Sales Invoicing – This includes preparing tax-compliant invoices for customers and following up on outstanding receivables.
• Management of Fixed assets - Maintenance of accurate Fixed Asset Register and ensuring that tagging is current.
• Manage the PR/PO approval process from a financial accuracy perspective.
• Ensure all balance sheet schedules are maintained and reconciled monthly, and documentation is archived on the server.
• Assist in the internal and external audits as required.
• Assist the Finance Assistant Manager / Manager in any other task that may be required.

The position reports to the Finance Manager.

Responsibilities

1) Accounts payable

• Ensure all PR, PO and invoices are correctly coded and approved per the Delegation of Authority.
• Ensure supplier’s invoices are processed accurately and efficiently and stay within the due date.
• Maintain invoice and cheque register to be accurate and up to date.
• Receive and verify invoices and requisitions for goods and services against purchase orders and GRN.
• Supervise reconciliation of supplier statements every month.
• Ensure all necessary documents are completed and approved before payments are executed.
• Ensure new supplier forms are completed for all new suppliers. Securely maintain confidential supplier information and verify change requests from suppliers.
• Prepare the weekly payment run, ensuring the timing is scheduled to maximise credit terms and submit for approval.
• Build strong relationships with suppliers and respond to inquiries.
  
  2) Accounts receivable
• Ensure timely sales invoicing and accurate Statements of Accounts for customers are available and up to date.
• Ensure all collections are recorded daily.
• Ensure monthly upload of DEWA invoices to the community portal and provide DEWA SOA to all tenants.
  
  3) GL accounting
• Understands the balance sheet and P/L impact of account activity, including classifications of financial statement line items.
• Weekly bank reconciliation to be completed.
• Manage month-end closing process to ensure timely, accurate financial data that complies with IFRS and company accounting policies.
• Ensure all tasks on the month-end checklist for closing are completed, and the tracker is updated promptly.
  
  4) Audit
• Assist internal auditors and other management auditors with their requirements to complete the audits on time and provide them with the documents/schedules required to perform the internal audits.
  
  5) Other
• Conduct regular meetings at least weekly with departments to ensure all issues are addressed.
• Identifies ways to improve productivity and data quality and assist in preparing business and process flow documents
• Suggest improvements in accounting, finance, and business operating processes from an internal control perspective to achieve the objectives and goals of the organisation.

Required skills + experience

• A bachelor’s degree in accounting is required.
• At least five years of experience in all areas of accounting: AP, AR and GL.
• Experience with all financial modules of an ERP system
• Preferred experience with SAGE
• Attention to detail
• Time management

Position type and expected hours of work

This is a full-time position. The work hours are from 10 am to 6 pm, Monday through Friday. Saturdays and overtime might be required during intense periods and special projects and events.